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- June 2001: Financial aid award letters were mailed to 7,300 new and continuing students for fall 2002. Over 4,000 applications were reviewed for summer financial aid.
- May 2001: Grade reports were produced by PeopleSoft for the first time (for winter quarter). PepoleSoft automatically produced financial aid award letters for more than 3,500 students admitted for the fall 2002 term. Both official and unofficial academic transcripts are now being produced by PeopleSoft.
- March 2001: DePaul is one of the few universities (about 10 percent of all PeopleSoft users) which is current on implementing patches and upgrades to the system.
- March 2001: Financial Aid has loaded more than 6,000 applications for 2002 to the database. The department anticipates using the system's automated financial aid packaging abilities to handle more than 90 percent of new student financial aid applications for 2002.
- February 2001: By the end of February, more than 100 purchase requisitions were entered using the new ProPay Web applications.
- February 2001: Financial Affairs was able to transmit all employee W-2 information to the federal government electronically, instead of having to use a data tape as in the past, which sometimes was hard to process. The department met the regular filing deadline, even though approval for an extension was in place for the first year of using this new process.
- February 2001: Most of the financial system module went live, including the general ledger system, the Web authorization system, ProPay (the requisition and invoice generation and tracking system) and online reports. Portions of the grants module program also went live.
- February 2001: A pilot test of the degree audit program went live Feb. 19, the first stage of an ongoing roll-out scheduled to last through August. The pilot, drawing on actual data in PeopleSoft, was made available to advisers for several academic programs through their desktop interface. Feedback from the test will be used to further refine the program.
- January 2001: The Financial Record System produced checks for the last time on Jan. 31. The Accounts Payable and Purchasing data was transferred to PeopleSoft at the same time. About 600 purchase orders were uploaded to PeopleSoft, which will produce checks on Feb. 8.
- November 2000: Students can now pay tuition, housing and other fees online using their credit or check/debit cards. The new feature on Campus Connection marks DePaul's first foray into ecommerce. Parents, employers and others can also make payments for students. For the first time, students can register for classes, immediately check their tuition, then make a payment and see it credited, all in a single session.
- October 2000: Campus Connection expanded its operating hours. The new hours are Mondays through Fridays, 6 a.m. to 2 a.m., Saturdays from 6 a.m. to midnight, and Sundays from noon to 2 a.m. Previously, the service operated from 7 a.m. to 10 p.m. Monday through Saturday, and noon to 10 p.m. on Sunday. The expanded hours enabled students to access winter class schedules via the Web, avoiding some misinformation in the printed class schedules.
- August 2000: DePaul successfully ran its first university-wide financial aid disbursement to undergraduate and graduate students. A total of $21,242,368 was applied to student accounts, including $9,206,684 in Federal Direct Loans, $1,151,059 in Pell Grants, $3,198,126 in Illinois State Monetary Awards and Illinois Merit Recognition Scholarships, and the remainder in institutional and campus-based federal funds.
- August 2000: DePaul successfully ran its first financial aid disbursement in PeopleSoft. Accounts for College of Law students were credited with $5,854,542. Of that amount, $2,171,125 was for subsidized direct loans, $2,520,807 was for unsubsidized direct loans, and $1,162,610 was for institutional scholarships and grants, says Kevin Bradshaw, team leader for student financial aid. Other universities have had some difficulties with earlier versions of the financial aid disbursement module.
- August 2000: Class rosters went live in PeopleSoft. The new rosters now exist in real time; that is, student information is updated by the minute instead of once a day. Once academic histories are loaded in the fall, instructors will also be able to view students' prior classes.
- August 2000: The Human Resources/Payroll module converted to PeopleSoft the weekend of Aug. 11. On Monday, Aug. 14, employees were able to update their personal demographic information through Campus Connection. The system is slated to issue new-format pay stubs on Aug. 25, at which time pay stubs online will also be viewable through Campus Connection.
- July 2000: For the first time, DePaul students can view their financial aid information on the Web. By logging in to Campus Connection, students can see their individual awards, annual awards, awards by term, their projected cost of attendance for the year and details of their account from Student Financials.
- July 2000: The Student Financials module of PeopleSoft, which handles tuition calculation and billing, went live the weekend of July 28. On July 29, the system took just 20 minutes to successfully calculate tuition for students enrolled in fall College of Law courses. The Delta team converted student account open balances totaling $19 million. The exceptions totaled just $538, which resulted from one student with two accounts in AIMS, said Tammy Rogers, director, Student Accounts.
- July 2000: Registration went live in PeopleSoft July 10, and within two weeks about 8,000 students registered through the system, about the same number as had been processed in AIMS before the conversion. On July 28, the heaviest day, the system processed 1,200 transactions (drops and adds).
- May 2000: The first step in automating transfer articulation -- entering the course catalogs from the Illinois Community Colleges into data tables -- was completed ahead of schedule. Work is underway to enter corresponding DePaul course equivalencies, which is part two of the articulation process. Part three, loading of the academic records of transfers that have been admitted for Autumn 2000, is already in progress. DePaul is on track to include these transfer students in the degree audit planned to go live next February.
- April 2000: Human Resources successfully tested production of the entire payroll through PeopleSoft, well in advance of the July 28 target date for the first payroll.
- April 2000: PeopleSoft is now processing all undergraduate applications as well as graduate applications for Law, Theatre, LA&S, Commerce and Education.
- March 2000: Nearly 8,000 applications for financial aid were loaded into the Financial Aid module after it went live in early March. The system generated 3,400 award letters to new students as well as 600 requests for missing information. PeopleSoft sorts and assesses whether applications meet federal, state and university regulations. Staff can simultaneously review groups of student applications, processing as many as 700 applications in the time it took to review a handful in the AIMS system.
- February 2000: Teree Foster, Dean of the College of Law, reports that PeopleSoft successfully imported sample data from the Law School Data Admission Service. "We now have available critical data such as LSAT and GPA scores as well as much needed bio-demo information about our applicant population," without the need for typing, Foster says. The data will be used for admissions for the fall class.
- February 2000: The Student Administration Team successfully converted demographic data and loaded 153,792 student records from AIMS into PeopleSoft. Delta team member Jason Koziara deserves much of the credit for the smooth conversion, says Tom Paetsch, data administrator. "It was quite an effort," Paetsch says. "I truly believe the time spent in ensuring the quality of both the load process and the data will pay off for all of us as we continue to build the Student Administration module."
- February 2000: The existing AIMS course master, with 6,508 courses, was loaded into PeopleSoft's Quality Assurance Environment. The QA environment is where information is reviewed and updated before moving into active use. "One change users will see is that department numbers have been eliminated," says Odette Sandifer, a member of the Student Administration project team. "Instead, each course has a unique ID number assigned."
- January 2000:
Human Resources continued on schedule with several important tasks necessary
to prepare for payroll in the new system. The first checks cut using
PeopleSoft are scheduled to be issued on July 28.
- successfully converted initial benefits and job records (title, pay rate, hire date etc.)
- began initial phase of security design for payroll system
- began construction of position table (information required for position management)
- worked with Financial Team to construct table of departments
- successfully converted payroll balances
- January 2000:
As of January 20, the Admissions Office has entered 5685 undergraduate
applications (5231 freshman and 451 transfers) into the PeopleSoft system.
DePaul has admitted 3151 applicants and generated their acceptance letters
from PeopleSoft (click
here to see a sample acceptance letter).
- January 2000: Approximately 475 early financial aid estimates have been mailed to admitted freshmen for the 2000-2001 school year. This is consistent with figures for the same time the past two years. Processing of early estimates should be complete by the end of the month. Since aid offers play a significant role in acceptance decisions, the admissions office is pleased this step in the implementation has been achieved.
- January 2000: The College of Law has processed 828 application using PeopleSoft. Acceptance letters are due to be sent soon.
- December 1999: Human Resources completed an initial data conversion of employee demographics (name, address, phone etc.) in preparation for running payroll on new system
- November 1999: Human Resources ran a successful test of the payroll system using experimental data
- November 1999: Undergraduate admissions for the fall of 2000 began processing applications on-line October 29. As of November 19, they had processed 1,390 applications. This compares favorably with the same time last year when they had processed 1,385 applications.
- November 1999: Computer-generated
acceptance letters went out November 23. Again, this just about matches
last year's effort. (click
here to see a sample acceptance letter)
- November 1999: Law School applications went live on November 16.
- October 1999: Financials Systems fully defined the "Chart of Accounts" which is needed to run student financials (i.e. bills).
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